Last updated on
May 25, 2026
Quickly edit documents online, add signatures, and send for signing — all from one easy-to-use solution you can access from anywhere.
Add Signatures via QR Code
Add signatures to your documents using QR codes for fast, secure signing without printing or scanning.
What is the QR Code Signature Feature?
The QR code signature feature allows you to add signatures via QR code, making the signing process more efficient. This method enables signing without printing documents, which saves time and resources. It works on any device, ensuring that remote signers can easily participate in the signing process. Importantly, no pdfFiller account is needed for signers, simplifying the workflow further. This feature is particularly beneficial for businesses that require quick and secure document signing without the hassle of complex setups or additional software.
How Does the QR Code Signing Workflow Work?
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1.Open your document and select the QR code option to initiate the signing process.
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2.Send the generated QR code link to your signers via email or messaging.
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3.Track the signing status in real-time to see who has signed and who is pending.
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4.Support multiple signers by sending the QR code to each recipient as needed.
Uploading Documents for QR Code Signing
To upload documents for signing, ensure that you use supported file formats such as PDF, DOCX, or JPG. You can upload documents directly from your computer or cloud storage services. The drag and drop functionality allows for quick uploads, making it easy to get your documents ready for signing. Avoid unsupported file types to ensure a smooth upload process.
Adding Signature Fields for QR Code Signing
To add signature fields to your documents, switch to the Add Fields mode within the pdfFiller interface. Position the signature fields accurately where you want your signers to sign. Assign roles to each signer to clarify who needs to sign and in what order. Before sending the document, preview it to ensure all fields are correctly placed and ready for signing.
Managing Recipients for QR Code Signatures
Manage recipients by adding their email addresses directly into the system. You can assign either signer or viewer roles, depending on their involvement in the signing process. If necessary, set a signing order to dictate who signs first. Editing recipient details is straightforward, allowing you to make changes quickly if needed.
Tracking QR Code Signing Progress
To track the signing status of your documents, view who has signed and who is still pending. If needed, you can resend invitations to those who have not yet signed. Additionally, you have the option to cancel signing requests if circumstances change. Access the audit trail for signed documents to maintain a record of all actions taken during the signing process.
Setting Reminders and Expiration Dates
Configure automated reminders to ensure that signers are prompted to complete their signatures on time. You can also set expiration dates for signing requests to maintain urgency. Reminders are crucial for timely signing, and you have options for customizing the frequency of these reminders to suit your needs.
Understanding the Audit Trail
The audit trail captures all actions taken during the signing process, providing a legal record of who signed and when. This feature plays a significant role in the legal enforceability of documents. You can access the audit trail within pdfFiller to review the signing history, which is essential for compliance and security purposes.
Legal Validity of QR Code E-Signatures
QR code e-signatures comply with the ESIGN and UETA laws, ensuring their legal recognition. pdfFiller takes steps to ensure compliance, making it a reliable choice for businesses needing legally binding signatures. Understanding the legal validity of e-signatures is crucial for maintaining trust and security in business transactions.
Industry-Specific Scenarios for QR Code Signatures
QR code signatures can be effectively used in various real-world scenarios. For instance, you can send a service contract for signature using a QR code, making it easy for clients to sign without delays. Routing an employment agreement through QR code signing allows for quick onboarding of new hires. Additionally, collecting NDAs quickly is possible with this method, streamlining the process across different industries. These examples illustrate the versatility of QR code signatures in business operations.
Next Steps After Signing
After documents are signed, you can access the signed documents directly from your account. It’s essential to store these documents securely to protect sensitive information. Sharing signed documents with stakeholders can be done easily through email or cloud sharing options. Additionally, consider integrating with other tools to enhance your document management processes.
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Collect legally binding electronic signatures the easy way
Edit, sign, send — done!
Customize your workflow
Send documents to a single recipient or an entire group. Assign roles, set a signing order, and schedule reminders for a smooth, error-free process.
Collect data efficiently
Create fillable PDF forms and let your recipients complete them from any device. Publish forms online or share them via a direct link to capture data and signatures without chasing people down.
Track and store documents
Get real-time visibility into the signing process and keep track of all your documents in one place. Your files are stored in secure cloud storage, so you can access them anytime and anywhere.
Share & collaborate
Need more eyes on a document before sending? Share it with the team to edit or highlight content, redact sensitive information, leave feedback, and exchange comments.
Maintain security & compliance
Collect signatures in compliance with ESIGN, UETA, eIDAS, and GDPR. Protect your documents with a password, request additional signer authentication, set document expiration dates, and more.
How to send a document for signature?
Upload
Upload your document to pdfFiller and click E-sign.
Add recipients
Choose who needs to sign and add as many recipients as you need.
Prepare
Drag and drop fillable fields on your document and assign them to specific recipients.
Finalize & send
Review your recipients, customize the signing order, set reminders, and hit Send.
Who needs this?
Explore how professionals use pdfFiller to get documents signed.
Sales
Quickly edit contracts, add eSignatures, and send them to clients or vendors for signing without leaving pdfFiller. Track who has signed and who still needs to take action, keeping your business running smoothly.
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Service agreements
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Vendor contracts
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Non-disclosure agreements (NDAs)
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Purchase orders
Human Resources
Create fillable PDF forms for offer letters, employment contracts, and onboarding documents. Let new hires complete and sign them from any device, making the onboarding process accessible and hassle-free for everyone.
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Offer letters
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Employment contracts
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Non-compete agreements
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Benefits enrollment forms
Legal
Share legal documents with your team for review or editing before sending them for signing. Speed up agreement negotiations by allowing all parties to share feedback and make quick edits without endless email chains.
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Contracts and agreements
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Power of attorney forms
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Affidavits
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Settlement agreements
Real Estate
Edit property agreements, add signature fields, and send them to buyers, sellers, or agents for signing. Send documents to a single recipient or an entire group, and track the signing process in real time to ensure timely closings.
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Purchase agreements
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Lease contracts
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Property disclosure forms
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Inspection reports
Education
Create fillable forms for permission slips, enrollment documents, or policy acknowledgments. Allow parents, students, or staff to complete and sign them from any device. Keep track of all signed documents in one secure place for easy access and compliance.
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Permission slips
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Enrollment forms
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Scholarship applications
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Teacher contracts
Finance
Edit financial agreements, add eSignatures, and send them to clients or stakeholders for signing. Allow clients to complete and sign online digital forms from anywhere to simplify loan applications, account openings, and authorizations.
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Loan agreements
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Investment contracts
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Financial statements
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Payment authorizations
Why sign documents with pdfFiller?
Ease of use
Users appreciate pdfFiller's intuitive interface and the ability to manage documents from anywhere without clunky desktop software.
More than eSignature
pdfFiller is a complete solution that offers PDF editing, eSignature, file storage, and collaboration under one roof.
For individuals and teams
Whether you work solo or with a team, pdfFiller equips you with all the tools to handle your daily document tasks.
pdfFiller scores top ratings on review platforms
The software in simple & I love it: however the video for how to: tells you what the form is used for; not how your software works. (I think that people already know what the 1099 int is used for)
What do you like best?
PDF filler is very user-friendly. My favorite features are that it saves your docs. This makes it easy to keep editing docs that you use over and over. Also, when you use the erase feature, it keeps the eraser on the same line, which I could never do on my own! At the end, you can download the whole doc, or individual pages, this feature really helps and saves time on splitting the document with other programs.
What do you dislike?
Once docs are ready, the loading time to save can sometimes feel slow. Also, uploading the docs can sometimes feel slow. This is not a deal breaker, but perhaps something that can be worked on. I think there should also be a feature where you can upload docs one after the other for the same session, and it will merge the docs (or ask if you want to) and edit them together. It seems right now we have to edit each separate if they are not already joined, save them, and then go to another program to merge.
Recommendations to others considering the product:
Have an option to merge docs, make speeds quicker.
What problems are you solving with the product? What benefits have you realized?
When I get contracts, most of the time they are not complete to be approved. This allows me to add extra details and even sign the docs. I like the stamp it adds to show when the signature was made.
PDF filler is very user-friendly. My favorite features are that it saves your docs. This makes it easy to keep editing docs that you use over and over. Also, when you use the erase feature, it keeps the eraser on the same line, which I could never do on my own! At the end, you can download the whole doc, or individual pages, this feature really helps and saves time on splitting the document with other programs.
What do you dislike?
Once docs are ready, the loading time to save can sometimes feel slow. Also, uploading the docs can sometimes feel slow. This is not a deal breaker, but perhaps something that can be worked on. I think there should also be a feature where you can upload docs one after the other for the same session, and it will merge the docs (or ask if you want to) and edit them together. It seems right now we have to edit each separate if they are not already joined, save them, and then go to another program to merge.
Recommendations to others considering the product:
Have an option to merge docs, make speeds quicker.
What problems are you solving with the product? What benefits have you realized?
When I get contracts, most of the time they are not complete to be approved. This allows me to add extra details and even sign the docs. I like the stamp it adds to show when the signature was made.
A good product
A good product. You'll have to sign up for the service if you want to save your doc, but they have a free thirty day trial, so it's not so bad. Allows you to edit documents in a relatively user-friendly and intuitive way. No real complaints, but it also didn't blow my socks off or anything, so 4/5.
I never thought editing PDF files online would be that easy
PDF files, while really good, can also be a pain, and PDFfiller eases that pain. Why deal with scanners when you can fill PDF forms online? It's support to cloud services is also great
It just happens in the first times using it, but sometimes You can get a little lost if you're new to it
It works. After dealing with another program for five years, that suddenly became dysfunctional as they upgraded, we are happy to have landed into your world.
What do you like best?
Signature function. Helps to send documents securely
What do you dislike?
Having to download documents to my computer instead of being able to directly email to myself without a code
Recommendations to others considering the product:
None
What problems are you solving with the product? What benefits have you realized?
Sending official documents with my electronic signature is very helpful instead of having to mail documents
Watch pdfFiller eSignatures in action
Check out a quick video tutorial that shows how to create and place your signature or send a document for signing.
What businesses achieve with pdfFiller
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How can I add signatures via QR code in pdfFiller?
To add signatures via QR code in pdfFiller, simply upload your document, select the signature field, and generate a QR code that links to the signing interface. This allows signers to easily access the document on their mobile devices. For enhanced security, ensure that the QR code is shared only with authorized signers. This method streamlines the signing process, especially for remote teams or clients who may not have immediate access to a computer. Additionally, using QR codes can improve document automation by reducing the time spent on manual signatures.
What are the security protocols when adding signatures via QR code?
When adding signatures via QR code in pdfFiller, security is paramount. The platform employs encryption protocols to protect both the document and the signature process. Each QR code is unique and can be set to expire after use, ensuring that unauthorized access is minimized. To further enhance security, consider using two-factor authentication for signers. This ensures that only verified users can access and sign the document, making it a secure option for legal teams and remote professionals handling sensitive information.
Can I use QR codes for cross-platform signature collection?
Yes, you can use QR codes for cross-platform signature collection with pdfFiller. The QR code generated for your document can be scanned by any smartphone or tablet, regardless of the operating system. This cross-platform compatibility means that whether your signers are using iOS or Android devices, they can easily access the document and add their signatures. This flexibility is particularly beneficial for SMEs and remote professionals who need to collaborate with clients across different devices without compatibility issues.
What are the benefits of using QR codes for document signing?
Using QR codes for document signing offers several benefits, including convenience, speed, and enhanced user experience. By allowing signers to scan a QR code, you eliminate the need for lengthy email exchanges or complicated login processes. This method is especially useful for remote professionals who need to gather signatures quickly. Additionally, QR codes can be integrated into various workflows, making document automation more efficient. For legal teams, this means faster turnaround times for contracts and agreements, which can significantly improve operational efficiency.
How do I ensure my QR code for signatures is user-friendly?
To ensure your QR code for signatures is user-friendly, make sure to provide clear instructions alongside the code. Include details on how to scan the QR code and what steps the signer needs to follow to complete the signing process. Additionally, test the QR code on multiple devices to confirm that it directs users to the correct document without issues. A user-friendly QR code experience can significantly enhance engagement and reduce the likelihood of errors during the signing process, which is crucial for maintaining document integrity.
What types of documents can I add signatures to via QR code?
You can add signatures to various types of documents via QR code using pdfFiller, including contracts, agreements, forms, and legal documents. The platform supports multiple file formats, allowing for flexibility in document management. By using QR codes, you can streamline the signing process for any document that requires a signature, making it easier for remote professionals and legal teams to manage their workflows. This versatility ensures that you can handle all your document signing needs efficiently, regardless of the document type.
Is there a limit to the number of signatures I can collect via QR code?
There is no strict limit to the number of signatures you can collect via QR code in pdfFiller. You can create a single QR code for a document that allows multiple signers to add their signatures sequentially. This feature is particularly useful for legal teams and SMEs that require multiple approvals on contracts or agreements. However, it’s essential to manage the signing order effectively, especially if the document requires signatures in a specific sequence. This ensures a smooth and organized signing process.
